FAQ

What is a public record?

Any writing containing information relating to the conduct of the District or the performance of any governmental or proprietary function prepared, owned, used, or retained by the District, regardless of physical form or characteristics.


What are the fees associated with a public records request?

A.  No Charge for Inspecting or Locating Public Records. The District will not charge for locating a public record or for making records available for inspection or copying. (This does not apply to requests for commercial use).

B.  Costs for Providing Copies of Records (for records other than those meant for commercial use).

C.  Fee Schedule:

  1. Photocopies or printed copies of electronic public records when requested by the person requesting the records:
  2. Twenty-five cents ($0.25) per page - Scanned records
  3. Ten cents ($0.10) per page - Records uploaded to e-mail or other means of electronic delivery
  4. Ten cents ($0.10) per gigabyte
  5.  Postage or delivery charges, including those as may be required to obtain certified copies
  6. Actual cost of postage or delivery, plus actual cost of any container or envelope used to mail or deliver records.

The above charges may be combined to the extent that more than one (1) type of charge applies to copies produced in response to a particular request. The requestor may ask for a summary of applicable charges before any copies are made.

D.  Method of Payment. Payment by cash, check or money order may be made at Accounts Payable located at the District office in the Business Office.

E.  Waiver of Copying Costs; Alternative Fee Arrangements. The Public Information Officer may elect to waive the fees for a request for purposes of administrative convenience or based on other reasonable grounds. Additionally, the District may agree to an alternative fee arrangement with a requestor.


How long does it take to fulfill a public records request?

The length of time it takes to fulfill a public records request depends on the type and amount of records requested, the time it takes to receive the records from the applicable parties, and the length of the queue of requests. All public records requests will be completed in chronological order. If a request is large in volume, records may be provided in installments over time.